Equipment TrackingYour GPS equipment tracking software my be one of your companies most important investments. Your equipment represents a large value to you: after all, you spent a lot of time and money on the equipment you use in conjunction with your fleet. Understandably, you want to protect it and make sure it’s the revenue source you intended it to be.

Protect your assets, improve logistics, and get peace of mind with equipment tracking as part of our GPS fleet tracking solutions.


With GPS equipment tracking software this type of asset protection can help you keep your insurance costs low, and give you instant access to location and statistics for personal and business assets on a 24/7 basis. It’s time you gained control of your assets so you can work smarter through real-time data in-office or remotely. In order to properly manage your equipment in the field, you must know where they are at all times. Our equipment tracking solutions are more affordable than you may assume.

GPS Equipment Tracking Systems: The Ultimate Guide


GPS (Global Positioning System) equipment tracking systems have become an indispensable part of modern business operations. They utilize GPS technology to monitor, manage, and protect valuable assets and equipment, helping businesses improve efficiency, reduce costs, and maintain a competitive edge. This comprehensive guide will explore the benefits, types, features, implementation, maintenance, costs, and compliance considerations of GPS equipment tracking systems.


  • Improved Asset Management: GPS tracking systems enable real-time monitoring of equipment, facilitating better utilization and allocation of resources.
  • Reduced Theft & Loss: By tracking equipment, businesses can quickly locate and recover lost or stolen assets, minimizing downtime and replacement costs.
  • Increased Efficiency: Detailed usage data helps businesses identify inefficiencies, optimize routes, and streamline operations.
  • Maintenance Optimization: Tracking systems can monitor equipment health, providing alerts for preventive maintenance and reducing downtime.
  • Enhanced Safety & Security: Real-time monitoring of equipment and personnel helps to ensure safety, while geofencing features can prevent unauthorized use or movement of assets.

Types of GPS Tracking Systems

There are three main types of GPS equipment tracking systems:

  1. Active GPS Tracking Systems: These systems transmit real-time data about the equipment’s location, speed, and status. They require a constant power source and typically use cellular or satellite networks for data transmission.
  2. Passive GPS Tracking Systems: Also known as data loggers, these systems store location data locally and require manual retrieval for analysis. They are often used for equipment that does not need real-time tracking.
  3. Hybrid GPS Tracking Systems: These systems combine active and passive tracking, allowing users to access real-time data when needed while conserving power and

Key Features

When selecting a GPS equipment tracking system, consider the following key features:

  • Real-Time Tracking: This feature allows users to monitor equipment location, status, and movement in real time, helping to improve asset management and operational efficiency.
  • Geofencing: Geofencing allows users to set virtual boundaries for equipment and receive alerts when the equipment enters or exits the designated areas, enhancing security and ensuring proper usage.
  • Usage Reports: Detailed usage reports provide insights into equipment performance, enabling better decision-making and resource allocation.
  • Maintenance Alerts: These alerts notify users when equipment requires maintenance, helping to reduce downtime and prolong equipment life.
  • Integration Capabilities: GPS tracking systems should integrate seamlessly with existing software and systems, facilitating data analysis and simplifying workflows.

Implementation Tips

To ensure a successful GPS equipment tracking system implementation, consider the following tips:

  1. Define Your Goals: Clearly outline the objectives of implementing the system, such as improving asset management, reducing theft, or optimizing maintenance schedules.
  2. Select the Right System: Choose a system that aligns with your business needs, budget, and objectives. Consider factors such as real-time tracking capabilities, reporting features, and integration options.
  3. Train Your Team: Provide comprehensive training for employees on using the GPS tracking system, ensuring they understand its benefits and features.
  4. Monitor and Evaluate: Regularly review the system’s performance and make necessary adjustments to optimize its effectiveness and achieve your desired outcomes.

Maintenance & Troubleshooting

Regular maintenance and prompt troubleshooting are essential for keeping your GPS equipment tracking system functioning optimally. Keep the following tips in mind:

  • Perform Regular Updates: Update software and firmware regularly to ensure the system remains compatible with the latest technology and benefits from new features.
  • Check Connectivity: Verify that your tracking system has a reliable connection to the network it uses for data transmission, whether cellular or satellite.
  • Monitor Battery Life: Regularly check the battery status of tracking devices to ensure they remain operational and replace batteries as needed.
  • Seek Professional Support: If you encounter issues with your GPS tracking system, consult the manufacturer or a qualified technician for assistance.

Cost Considerations

Implementing a GPS equipment tracking system involves various costs, including:

  • Hardware Costs: Purchase or lease costs for GPS tracking devices and any required accessories.
  • Software Costs: Subscription fees for cloud-based platforms or one-time licensing fees for on-premise software solutions.
  • Installation Costs: Expenses related to installing and configuring the tracking devices and software.
  • Data Transmission Costs: Fees associated with data transmission through cellular or satellite networks, depending on the chosen system.
  • Maintenance & Support Costs: Expenses related to system maintenance, updates, and technical support.

When evaluating the costs of a GPS equipment tracking system, consider both the initial investment and ongoing expenses. Be sure to compare different systems and providers to find the best value for your business needs.

Legal & Regulatory Compliance

Implementing a GPS equipment tracking system involves compliance with various legal and regulatory requirements, including:

  • Privacy Regulations: Ensure that your tracking system complies with applicable privacy laws and regulations, such as the General Data Protection Regulation (GDPR) in the European Union or the California Consumer Privacy Act (CCPA) in the United States.
  • Employee Consent: Obtain consent from employees before tracking their equipment or vehicles, as required by law in certain jurisdictions.
  • Data Security: Implement appropriate data security measures to protect sensitive information collected by the tracking system, including encryption and secure storage.

Consult legal experts to ensure your GPS equipment tracking system complies with all relevant laws and regulations in your jurisdiction.


GPS equipment tracking systems offer numerous benefits for businesses, including improved asset management, reduced theft and loss, increased efficiency, optimized maintenance, and enhanced safety and security. By understanding the different types, features, implementation, maintenance, costs, and compliance considerations, businesses can make informed decisions when selecting and implementing a GPS tracking system. With the right system in place, organizations can optimize their operations, protect their valuable assets, and maintain a competitive edge in the marketplace.